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Other Consular Services


Applicant has to be present at the time of attestation of documents/signatures/photographs.

 

  • Miscellaneous form to be filled by the applicant at Embassy.
  • One passport size photograph to be pasted on miscellaneous form.
  • Only Commercial/official/documents from the business houses can be attested by an authorized representative. Copy of passport/ID of the representative to be attached with miscellaneous form.

Applicants requiring attestation on foreign documents are required to be attested first by all of the following authorities before submission for attestation.

  • A Notary Public
  • Ministry of Law and Human Rights
  • The Ministry of Foreign Affairs of Republic of Indonesia (KEMLU)

1. Surrender Letter (Renunciation of Indian Citizenship):


1. Indian Passport Original and Copy.
2. Kitas / Kitab Copy and Original.
3. Letter of citizenship from Indonesian Authorities.
4. Photo 2inch by 2inch One Copy.
5. Renunciation Prescribed Form (At Embassy Counter)
6. Form to be filled online  https://embassy.passportindia.gov.in/ and submit the printed copy at the Embassy Counter. 


Fees:1,810,000(IDR-Cash-only)


Note:


An Indian national, including a minor, on acquisition of foreign nationality and Passport, is not entitled to retain his/her Indian Passport and has to immediately surrender his/her passport for cancellation.


- After renunciation, you will be given a letter of surrender stating that your Indian passport has been cancelled and that you are no longer an Indian citizen.
-Your cancelled passport will also be returned to you.
- The Surrender certificate will be given to the applicant only at the Embassy premises.
- On acquisition of foreign citizenship, all Indian nationals should surrender the passport (if acquired before 31/5/2010) or renounce citizenship (after 31.5.2010).
- Minors who have acquired citizenship (including Certificate of Citizenship) must surrender their passport (if acquired before 31.5.2010) or renounce citizenship (if acquired after 31.5.2010).
- A person (including minor) is liable to be penalized if after acquisition of foreign nationality, he/she retains the Indian passport beyond three years or travels on it beyond the grace period of three months, on a passport whose final validity expired on or after 1.1.2005.
- The fine would be imposed at the following rates:
- Retention of Indian passport beyond the grace period of 3 years - Rs.10,000/-.
- For each travel -Rs.10,000/- subject to a maximum travel of 5.
- If the Indian passport got reissued (after obtaining foreign citizenship /passport), an additional fine of Rs.25000/- would be charged

2. NOC for Indonesian Citizenship:


1. Indian Passport Original and Copy.
2. Kitas / Kitab- Original and copy.
3. Requesting Letter to Indonesian Immigration (Copy and Original).
4. Photo 2inch by 2inch One Copy.
5. Miscellaneous form to be filled.

Fees : IDR 365,000(Cash only)

 

3. Birth Certificate based on Passport:


1. Indian Passport Original and Copy.
2. Kitas / Kitab Original and Copy.
3. Photo 2inch by 2inch One Copy.
4. Miscellaneous form to be filled at Embassy.

Fees : IDR 365,000(Cash only)


4. NOC for Marriage (In Case of Marriage of Indian to Indonesian National):


1. Original and Copy of Indian Passport.
2. Photo 2 inch by 2 inch (Two).
3. Applicant has to submit a Certificate of bachelorhood/single-status/eligibility to get married issued by competent court having jurisdiction of the area of the residential address of the applicant. This can be in the form of a declaratory order for which a suit has to be filed before the appropriate court for the specific purpose which is required to be counter-attested by the Home Department of the State concerned. Thereafter, it is to be attested/apostilled by the Attestation Section of the Consular, Passport & Visa (CPV) Division of the Ministry of External Affairs, New Delhi.

Note:   After marriage, the couple need to get attested their marriage certificate by Indonesia Foreign Office (Kemlu/Deplu) and further Attested by Indian Embassy. Also need to register their marriage with the registrar of marriage in India.


5. NOC Regarding Issue of Passport from India in R/O Minor: (In Case One Of The Parent Residing At India Applies For Child’s Passport)


1. Passport & Kitas (Original & Copy) of the Applicant.
2. Marriage Certificate.
3. Birth Certificate of the Child.
4. Prescribed Form To Fill Up For The Parent In Indonesia.


As per new rule there is no need to attest the Affidavit by Missions.
Fees : IDR 365,000(Cash only)

 

6. Indian Passport /Birth Registration for Newly Born Baby (One of the Spouse is other Nationality):

A. Birth registration of Children eligible for Indian nationality

1. For a child born in Indonesia, to be registered as an Indian citizen, the application is to be made online. For detailed information, applicants are requested to visit the website of Ministry of Home Affairs at web link: https://indiancitizenshiponline.nic.in

2. After filling-in the application online, the hard copy (printout) of the online application needs to be signed by the parents and the signed application form needs to be submitted at the Consular Section of Embassy of India along with other prescribed documents in original, a self-attested photocopy set of prescribed documents and the prescribed fee. For this service, applicants have to apply in Person only.

3. Procedure for submitting online application:

  1. Go to Ministry of Home Affairs website by typing in address of web browser https://indiancitizenshiponline.nic.in/
  2. The applicant after accessing the above mentioned website shall select the option “Registration of birth of a minor child at an Indian Mission under Section 4(1) of the Citizenship Act, 1955”
  3. Click 'Apply Online' button to fill up the form.
  4. Each online application form is meant for one person only. Separate application has to be filed for each case.
  5. The online form should be filled in Block/Capital letters.
  6. Furnish information exactly in the manner asked for in the forms, especially the names, address and date of birth as per entries in your passport.
  7. Applicants are required to verify the application details before submitting the online application.
  8. Once the online application form is submitted by the applicant, further modifications are not allowed. Hence applicants are requested to check and validate the details before submitting the online application form.
  9. After filing all the details in the online application form, the form is saved.
  10. As soon as the form is submitted, a MHA File number will be generated automatically and will appear on the screen as an acknowledgement. The applicants are advised to keep the MHA File Number for further correspondence and online status tracking.
  11. Applicants have to upload the prescribed supporting documents and then click the Print application tab from the main menu.
  12. After clicking on Print application tab from the main menu, the applicant has to enter his/her MHA File Number as an identity to access the submitted application. A PDF application form shall be displayed with an option of pasting applicant's recent passport size photograph. Recent passport size photograph of the applicant is to be affixed on each form in the prescribed space. Photograph to be affixed on the application should be of square shape of size 2 inch x 2 inch (with 80% coverage by face). It should have light colour background (not white) without border with front view of the child’s head and shoulders showing the full face in the middle of the photograph. It should not be stapled and should not have any signature. Photographs that do not conform to these standards will be rejected and may cause a delay in processing the applications.
  13. The applicant shall take the print out of the application submitted. Parents are required to put their Signatures/Thumb Impressions (left for male and right for female) at the designated signature box.

* A person who has not attained the age of 18 years is considered as minor. Parents / legal guardians of the child must sign in the column prescribed for them in the form.

4. After submission of the application online, the applicants are required to submit hard copy of the online application form duly signed by the applicants in the space provided for signature and other supporting documents (as listed below) in original along with a self-attested photocopy set of the original documents at the Consular Counter of the Embassy of India, Jakarta. The original documents shall be returned to the applicant immediately after verification at the Consular Section. Part II of the online application form contains a declaration form. On the basis of information filled up in Part I, system itself generates Part II. The parent whose name appears in Part II of the online application form is required to submit the application in person at the Consular Section of the Embassy and sign the declaration (in Part II of the online application form)before the Consular Officer at the Embassy.

Documents to be annexed with duly completed online application form:

  1. Declaration Form dully filled in and signed by the parents.
  2. Passport of both the parents:
    1. In case of Indian Passport Holders: Valid passport in original of both parents and self-attested copies of first two and last two pages of the passport and the page (s) containing passport officer’s observation (s) (if any).
    2. In case one of the Parents holds Foreign Passport: Valid passport in original and self-attested copies of the passport pages containing personal particulars of the passport holder.
  3. Certified copy of Birth Certificate issued by competent Authority of Indonesia.
  4. Certificate of Indian citizenship of parent (s) if the Indian parent (s) has/have acquired Indian citizenship by registration/naturalization.
  5. Marriage Certificate of the parents.
  6. Proof of Residence: Copy of KITAS/Residence permit.

5. If the application is made within one year of birth of child as per above-mentioned process and subject to fulfilment of the eligibility criteria as per Ministry of Home Affairs guidelines, the Embassy shall register the birth of the child as an Indian citizen and issue the Birth Registration Certificate. In cases, where applications are made after one year of birth of child, the process is same. However, in such cases, a notarized affidavit or an affidavit executed before the Consular Officer of the Embassy from the parents stating the reason (s) for not registering the birth within one year of birth of the child, is also required to be submitted

6. Fee: IDR 365.000 and 27000 towards ICWF

7. Processing Time: Normally, 7-8 Working Days, if the application is complete in all respects.

Please Note:

Name of the father and the mother entered in the Birth Certificate of the child should match with the names appearing in their passports. In case of any discrepancy/some difference in names, an observation in this regard is required to be made from the concerned Birth Registrar’s office.

The documents (as specified in Para 4& 5 above and as applicable in individual cases) are mandatory requirements. The applicant (s) may be advised to submit some more documents, after scrutiny of the application and documents at the Consular Section, on case to case basis.

Applicants are advised to check that all fields in the online application form are filled in and prescribed documents are uploaded in conformity with instructions contained in the website of Ministry of Home Affairs at web link: https://indiancitizenshiponline.nic.in . In case any deficiency is noticed by the Embassy in online application form and uploading of documents, the applicants would be required to fill up new application form rectifying the deficiency and submit the same.

B. After online registration of Birth, you can apply Passport for the minor on the link: www.passport.gov.in/nri/ and submit printout of the passport application along with self-attested copies of following documents and with originals:

1. Marriage Certificate.

2. Both Parents Passport Original and Copy.

3. One of The Parent’s Kitas/Kitab.

4. Baby’s Birth Certificate from the Hospital and from the Local Government (both required).

5. Baby’s Photo 2 inch x 2 inch, two Copies with white background with contrast dress.

6. Self-Affidavit from the Parents certifying that they have not applied for any other Passport.

 

7. Attestation of Documents:

The Embassy attests copies of original documents submitted to it without certifying authenticity of contents. Certificates issued in India are required to be duly Attested/Apostilled by the Indian Ministry of External Affairs (Ref: http://mea.gov.in/apostille.htmand https://esanad.nic.in) prior to their presentation for attestation by the Embassy. Documents such as Birth certificate, Marriage certificate, Education certificate, salary certificate, NRI certificate, Power of Attorney, Affidavits etc. often need attestation by the Embassy. Application form for these services is available on the website https://indianembassyjakarta.gov.in/ and at the Embassy counter.

8.Power of Attorney:

 

1. Two copies of power of Attorney

2. Copy of Passport/OCI and KITAS with originals.

3. Miscellaneous Form (To be filled at Embassy).

4. Presence of Applicant who is signing the Power of Attorney is

compulsory and sign in front of Consular Officer.

5. There should not no other signatures (witnesses, notary etc.) except

the person/persons signing the power of attorney who is/are present.

 

Fees: 365,000(IDR-Cash only) per attestation.

 

9. Police Clearance Certificate (PCC):


1. Police Record From Local Government.
2. Passport (Original & Copy).
3. KITAS (Original & Copy).
4. A letter from the Company where applicant is working stating that there is nothing adverse or otherwise against the applicant.
5. Photo-Passport size- One Copy.

(Presence of applicant is compulsory)
Fees : IDR 365,000

 

10. Death Certificate/ to India:


1. Original Passport for Cancellation & Copy.
2. KITAS (Original & Copy).
3. To fill up Miscellaneous Form and Death Notification Form 4. Death Certificate from Local Authorities (Hospital or Crematoriums) clearly mentioning the cause of death. 5. Passport & KITAS (original and copy) of the informant, 6.Police Report(original and copy), if death is not natural
Fees : Gratis

For Carrying Ashes to India:


1. Death Certificate Copy and original.
2. Applicant’s Passport/OCI card (Copy and Original) Fees : Gratis

 

11. NRI Certificate in R/O of the child for the parents working in Indonesia:


1. Sponsor Letter From The Company Certifying How Long he/she Has been Working.
2. The Child Birth Certificate or Passport Copy.
3. Marriage Certificate.
4. Parent’s Passport Copy along with
5. Affidavit from the Parent who is working in Indonesia.

Fee: Rp 365,000

12. Certificate of Identity.


1. Passport (original and copy)

2. KITAS

3. Any other ID like Election Card/ Aadhar etc
Fees : IRD 725,000

 

(Presence of applicant is compulsory)

13 Emergency Certificate

 

An Emergency Certificate (one-way travel document), which authorizes an Indian citizen to enter India, is issued to individuals who have lost their passports or their passports have been stolen or damaged and to whom new passports cannot be issued without approval from India. This document is issued primarily with the objective of ensuring the applicant's return to India in an emergency. Applicants should fill in online application form as prescribed for the issue of a new passport and come for a personal interview.
Documents to be attached:
- Original Air Ticket
- Letter from Jail in case imprisonment for overstay / immigration for deportation.
Fees : IDR 220,000



**An additional Rp.27,000/- per service as mentioned above, will be charged towards ICWF

Other Consular Services